The Teach Yourself series from VIA Graphics, designed to teach you to use your computer
the fast and easy way.
I'm Leslie Thomas along with Virgil Richie.
Word is a powerful word processing program that lets us give any document an attractive
professional appearance.
Word has many features that will let us create reports, brochures, newsletters and other
documents.
We click the start menu button, choose programs, then open the Windows Explorer from the flyout
menu.
Now we insert our learning disk into the floppy disk drive.
Ours is A.
Now we double click the A drive icon.
With the three and a half floppy drive icon highlighted, we select the learn folder.
Now we drag the folder to the C drive icon and release the mouse button.
A window appears showing that the folder is being copied.
Now the VIA Graphics learning file appears on the C drive.
Let's click the close button to return to the Windows 95 desktop.
Our learning files have been copied and we are ready to learn about Word.
Word provides many on-screen functions and commands that are simple and easy to use.
Let's open Word and view its screen.
We will click on the start button, choose programs, then choose Microsoft Word.
The program launches.
At the top of the screen is the document title bar displaying the name of the document that
is open.
Below the title bar is the menu bar which contains many of Word's often used commands.
Let's select the file menu and we see a list of commands.
These are important because they let us perform various tasks including creating or saving
documents.
These commands can be accessed by selecting and choosing them or by using shortcut keys.
Let's point and click on print and its dialog box appears.
A dialog box contains other options we can use to perform commands.
For example, we could determine the number of pages we wanted printed by clicking current
page.
We could also determine the number of copies we wanted printed.
Let's press the escape key to close this box.
Now we will press Alt F to select the file menu.
We notice some underlined letters.
These represent shortcut keys.
For example, on the save as command we notice that the letter A is underlined.
We will now press escape to close this box.
Let's press Alt plus E to select the edit menu.
The edit menu contains commands that will let us manipulate text.
For example, we can use the cut, copy, or paste commands to move or duplicate text.
We also notice that this menu contains many shortcut commands.
We will press the F key to open the find dialog box.
The find command will search through any document for a specified word, phrase, or character.
We will press escape to close this box.
Let's again select the find command, but this time we will press Control plus F.
Control plus F is an example of a shortcut key.
These keystrokes prevent us from opening a menu then selecting the command.
This performs the command or automatically opens the correct dialog box.
We notice that the find dialog box reappears.
Let's press the escape key to close the box.
Let's open one more command using shortcut keys.
We will select the replace command by pressing Control plus H.
We notice that a dialog box again appears.
Let's close it by pressing the escape key.
Now let's select the table menu by pressing Alt plus A.
A check mark appears in front of grid lines.
This is showing us that this command is on.
We can turn the command off by clicking on grid lines.
We will again select the table menu and the check mark is gone.
Let's click on grid lines to turn it back on.
Now let's press Alt plus A to view the changes.
We also see ellipses, which means the command displays a dialog box.
For example, the sort text command contains ellipses.
Let's click on it.
Notice that a dialog box appears.
We will press escape to close this box.
You may pause the tape now to practice on your computer.
Below the menu bar, we see the standard toolbar.
We can use the standard toolbar to quickly access commands.
Let's learn how to use one of the commands.
But first, we will open a sample learning file.
We will select the file menu and choose Open.
An open dialog box appears.
We click on the down arrow in the look in box.
Now we click on the C drive icon.
Next, we will double click on VIA graphics learning files.
Now we double click on teach one.
The learning file opens.
Below the standard toolbar is the formatting toolbar, which also contains commands we can
quickly access.
Now we will click on the center button, the eighth button from the right, in the formatting
toolbar.
Word centers the text.
We can change the appearance of our text using different font types or sizes.
We can also bold or underline text, or we can align our text in different ways.
Let's click on the new button, the first command in the standard toolbar.
We notice that a new screen appears.
The previous file has not been deleted.
It's just behind the new screen.
Let's view it again by selecting the file menu and choosing Close.
We notice that the new window has been closed and our previous document appears.
We also see a light bulb, which is the tip wizard.
It displays tips about efficient ways to accomplish tasks.
It also offers a tip each time Word is started.
Let's click on it to turn it on, and we notice a tip.
Let's now click on it to turn it off.
We also see a help button.
We click on it and drag.
And notice that a question mark appears.
This command will let us move to a button and click, and a definition is displayed.
We will move to the underlined U and click.
A definition of this command is displayed.
Let's click outside the box to close it.
We can also get help by using the Help menu.
We press Alt plus H to open the Help menu.
Let's click on Microsoft Word Help Topics, and a dialog box appears.
Here we see a list of contents.
We will double click on Formatting, and a list of topics appears.
Let's now double click on the question mark in front of Fast Formatting Techniques.
Additional information appears.
Let's now click on the Help Topics icon, and we are returned to the Help Topics window.
Let's now click on the Answer Wizard tab.
We type Install Grammar Checking.
Now we will click on Display, and a list of topics appears.
We click on Troubleshoot Spelling and Grammar Checking.
Notice that additional information appears.
We press Escape to return to the screen.
Below the toolbars is the ruler, which will let us measure lengths and widths of text
and objects.
We can also set tab stops and indents with the ruler.
We also see white space on the screen, or the document window.
This is where we will work with documents and files.
To the left we see the vertical ruler.
Below the document window we see the status bar, which displays information about a command,
and will perform certain tasks.
First, we notice three icons above the status bar.
When we move the pointer on one of these icons, a tool help is displayed.
Below the four icons we notice the page number of the current document.
We also see the section number.
The 1-1 is showing us that we are on page 1 of 1.
The phrase at 1 inch means that a line of text will be 1 inch from the top of the page.
When we press Enter several times, we notice that this number increases.
We see our current line and column number.
Now notice five modes that are currently turned off.
We will discuss the over-strike command, the icon displaying OVR, later in this video.
In the bottom right corner of the screen is the current time.
Let's move our pointer to it and click.
Our current date is displayed.
As we mentioned earlier, the status bar also displays information about a command.
Let's select the Insert menu and notice that an explanation of the menu is displayed in
the status bar.
We press Escape to close it.
Now let's move to the Save button, the third icon in the standard toolbar, and its definition
is displayed in the status bar.
We also see right and left arrows near the status bar.
This is the scroll bar, which will let us scroll through documents horizontally.
We click several times on the right arrow and we notice that our document moves.
To the right of the screen, we notice a vertical scroll bar.
When we click on the down arrow, we move down through a document.
When we click on the up arrow, we move through a document.
We can also click on the square in the scroll bar, hold down the mouse button, and drag.
This will let us scroll quickly through a document.
At the top right of the menu bar, we see three control buttons.
The first control button lets us minimize the active window to an icon.
Let's click on it and we notice that the window is minimized.
The second button restores the window to normal size.
Let's click on it and we notice the changes.
The third icon closes the current document.
Let's click on it.
We will not save any changes and the document is closed.
You may pause the tape now to practice on your computer.
Let's review what we covered in this chapter.
First we learned how to start Word.
Then we demonstrated how to select menus and we viewed various commands.
We learned about the various toolbars and their commands.
Then we discussed the tip of the day and the help commands.
Next we discussed the ruler.
Then we learned about the status and scroll bars.
Finally we learned about the control buttons.
Typing text in Word is simple.
For example, we don't have to worry about pressing enter after a line of text.
Word automatically wraps text to the next line.
With no document open, let's click the new button.
A new document is opened and we will begin typing text.
We notice a blinking vertical line.
This is our insertion point, which is where our text will appear.
This type, via graphics training videos, can teach anybody how to use computer programs.
It's learning made easy and fun.
Notice how Word automatically wraps the text so that we don't have to press enter after
each line.
Now we will press enter to begin a new paragraph and type some more text.
We will enter, computers can be simple to use.
We notice that via graphics is underlined in red.
This means that Word does not recognize via graphics.
Therefore, via graphics is being treated as a misspelled word.
For example, let's type compters instead of computers and press the space bar.
The word is underlined in red because Word does not recognize it.
We can correct this spelling easily.
Let's move our mouse to the misspelling.
Now we press the right mouse button.
We notice a list of spellings.
We will click on computers and the word is changed.
Now let's insert some text in our first sentence.
First we will move our pointer to its desired location.
We can move text using the arrow keys or the mouse.
Let's make sure the num lock key is off and then press the up arrow key.
The pointer moves up.
We will move our pointer after programs.
Now we type in just a few hours.
Our text is automatically inserted.
Now let's move to after computers in the second sentence and type and software.
Our text is again inserted.
We can also type over text using the over strike command.
We will double click on the over strike mode command, the icon that displays OVR in the
status bar.
Now with our insertion point after software, we will type computers are easy.
We are typing over the other text.
Let's try again.
We will move our insertion point to the second sentence.
Now we type theo graphics videos make learning fun.
We turn off the over strike command by double clicking on it.
Now let's learn how to select text.
There are several ways we can do this.
First we will move the insertion point in front of via graphics.
Now we will press down our mouse button and drag to the end of the first sentence.
We can tell our text is selected because it is highlighted in black.
Let's click off of the highlighted text to deselect it.
And let's move our insertion point in front of the first paragraph.
We can select one character to the right by pressing the shift plus right arrow keys.
We press these keys and notice that only one character is selected.
We can select a character to the left by pressing the shift plus left arrow keys.
We can select to the end of a word by pressing the control plus shift plus right arrow keys.
We can select to the beginning of a word by pressing the control plus shift plus left
arrow keys.
We can select the end of a line by pressing the shift plus end keys.
We can also select the end of a paragraph by pressing the control plus shift plus down
arrow keys.
Let's now delete text.
The delete key erases text to the right of the insertion point.
Let's move our pointer to the beginning of the first paragraph.
Now we press delete nine times and the word is erased.
Now let's select the first line.
We will press shift plus end.
Our text is highlighted.
We press the delete key and the sentence is gone.
But we made a mistake.
We didn't mean to delete the line and we don't want to retype it.
We will click on the undo command, the blue rounded arrow pointing to the left in the
standard toolbar, and our text reappears.
The undo command could be a real lifesaver if a whole page of text was deleted accidentally.
We can also delete text using the backspace key.
The backspace key erases text to the left of the insertion point.
Let's move the pointer to the end of the first sentence.
We press the backspace key several times and see that our letters are erased.
You may pause the tape now.
Now let's save this document.
We click on the save button, the third icon from the left in the standard toolbar.
When we save a document for the first time, the save as dialog box appears.
That way we can name our document.
At the top of the dialog box we notice the folder my documents.
This is where we will store our document.
Now in the file name box we will type test and press enter or click on save.
If we save this document again, we simply click on the save button or select the file
menu and choose save.
We could also use the shortcut key control plus S.
Now let's close this document by selecting the file menu and choosing close.
Let's delete the file we just saved.
First we will click on the open button.
Now we will click on test and press the delete key.
We click on yes at the prompt which will send the file to the recycle bin.
Now let's close this window.
You may pause the tape now.
Let's review what we've covered in this chapter.
We discussed the insertion point and learned how to type text.
We also learned how to start a new paragraph.
Next we learned various ways to select text.
We also learned how to delete text.
Finally we learned how to save and delete a file.
With Word we can change our text in various ways.
For example, we can move text or give it different styles.
Let's first learn about fonts which are a collection of letters, symbols, numbers and
punctuation.
We open the teach one file from the learning file.
We notice that our document appears and the font is Times New Roman.
Let's change this.
First we will select via graphics the first word in the document.
Now we click on the down arrow next to Times New Roman and a list of font types appears.
We will scroll to then click on Courier New.
We notice that the word appears in a different typeface.
Let's view another font.
We select the down arrow where Courier New is located.
Let's scroll to and choose Ribbon 131 BD BT.
We notice that the word changes again.
Let's look at one more font type.
We select the down arrow in the font type box.
Now we choose Algerian.
Again notice the changes in the word.
Let's look at various font sizes we can choose from.
Currently our font size is 16.
Let's click on the down arrow in the font size box then scroll to and choose 24.
We notice that our word is much larger.
Again we select the down arrow in the font size box and choose 72.
The text now covers almost the entire screen.
We can also bold, italicize, and underline our text.
First let's bold it.
With VIA graphics selected we will click on the B next to the font size box.
Let's now click on the I to italicize our text.
Next we will click on the underlined U to underline the text.
We click outside the selected word to deselect it and see the changes.
Now we select the second paragraph.
We click on bold and then the underlined button.
Now we click outside it to deselect it.
Notice that the paragraph is bold and underlined.
We can also highlight text with a marker.
Let's click on the down arrow in the highlight box which is next to the underlined U and
we see a list of colors.
We choose yellow.
Let's move the pointer to the first word in the second paragraph, hold down the mouse
button and drag over the first line.
The line is highlighted in yellow.
Let's highlight another word but in a different color.
We click on the down arrow in the highlight box and choose green.
Now we drag our marker over the second line and see that this line is highlighted.
We have decided we don't want the lines to be highlighted.
This is easy to fix.
We select the down arrow in the highlight box and choose none.
Now we drag the marker over the first three lines.
The lines are no longer highlighted.
Now we click on the small white box in the marker button to deselect it.
You may pause the tape now.
We are now ready to print text.
There are many ways to print text but we will learn a simple way to print.
We can select the file menu and choose print or we press control plus P. A print dialog
box appears.
To print we could click on OK or press enter.
A more detailed explanation of printing is available in the Word for Windows intermediate
video.
Let's click on cancel to close the print dialog box.
There are four ways we can align text in Word.
We can align it to the left, center, right or we can justify it.
Let's select the first paragraph in our document which is already aligned left.
Now let's click on the align center command, the eighth command from the right in the formatting
toolbar.
We see that our text is centered.
Let's now align the text to the right.
We select the align right command, the seventh icon from the right in the format toolbar.
Our text is now aligned right.
Let's justify our text.
We will select the justify command, the sixth icon from the right in the formatting toolbar.
Then we notice the changes in our text.
We can also number our text.
We will move the insertion point in front of the first paragraph.
Now we select the numbering command, the fifth icon from the right.
We notice that a one appears in front of our paragraph.
Let's move the insertion point to the beginning of the second paragraph.
We click on the numbering command and we notice that a two appears in front of the paragraph.
Let's change the number to a bullet.
We will select the bullets command, the fourth icon from the right in the format toolbar.
A bullet appears in front of the text.
Let's close this document by selecting the file menu and choosing close.
You will not save any changes to teach one.
Let's review what we've covered in this chapter.
We learned how to type text and learned how word recognizes misspelled words.
We demonstrated how to insert text in a document.
We also learned how to select and delete text.
We used the over strike command.
We also discussed various font faces and sizes.
Next, we learned how to highlight text.
We learned how to print text and we demonstrated how to align text.
Finally, we learned how to place numbers and bullets in front of text.
Teach offers various ways we can view a document.
The views include normal, outline, page layout, master document, full screen, print preview,
zoom and split window.
Let's open the teach one learning file.
We first examine a normal view which is the best view for typing, editing and formatting
a document.
We select the view menu and choose normal.
We notice the appearance of our screen.
We could have also clicked on the normal view icon to select this view.
It is the first icon above the status bar.
Let's now examine the outline view which can help us organize a document.
With the outline view, we can create a new document or modify an existing one.
We will click on the outline view button, the third icon from the left above the status
bar.
Our screen now appears differently.
We also have a new toolbar with other commands.
Let's click on the down arrow which is the move down arrow.
Notice that our paragraph moves down.
Let's click on the move up arrow and our paragraph moves up.
The other toolbar features are discussed in the word intermediate video.
Let's now take a look at the page layout view which will display how a printed page will
appear.
We will click on the page layout view command, the second icon above the status bar.
Our screen again appears differently.
Let's look at the full screen view which displays only a document on the screen.
It does not display rulers, toolbars, or other screen commands.
We select the view menu and choose full screen.
Notice that the toolbars, rulers, and other elements have disappeared.
Although our elements are not displayed, we can still choose commands with shortcut keys.
For example, let's press Alt plus F to select the file menu.
A list of commands appears.
Let's press Alt plus E to select the edit menu.
Now we press the escape key to close the menu.
We press escape two times to return to the page layout view.
Let's now briefly look at the master documents view which will let us create sub documents
and make working with long documents easier.
We will select the view menu and choose master document.
Our new screen appears and we notice a new toolbar.
We will not work with master documents because it can be complex, but it is explained in
more detail in the intermediate video.
Let's now learn about zoom commands which let us magnify an object.
First we select the view menu and choose page layout.
Now we click on the down arrow in the zoom control box located in the standard toolbar
where the 100% is displayed.
Let's select 50%.
Notice that the document reduces.
Let's click on the down arrow once more and select 75%.
The viewing area has enlarged to 75%.
Let's return it to 100%.
For additional alternatives in zooming we will select the view menu and choose zoom.
Here a preview displays the zoom's appearance.
Let's click on 200% and notice that our letters are much larger than in the box that is displaying
10 point times.
Click on OK and our viewing screen is much larger.
Again let's return our zoom to 100%.
We can also split the windows into two panes which will let us view different parts of
a document at the same time.
We select the window menu and choose split.
We notice that a gray horizontal line appears across the screen.
We move it to where we want to split the screen and click the mouse button.
Our screen is now split into two parts.
We can undo this by selecting the window menu and choosing remove split.
We close the file and don't save the changes.
Let's review what we've covered in this chapter.
We learned about Word's various screen views such as normal and page layout views.
We also learned about zoom commands.
Finally we learned how to split the screen.
Word has many editing tools that we can use to change text.
For example we can move or copy any element in a document including text and graphics.
Before we begin it's important to distinguish the difference between moving and copying.
Copying cuts text or graphics from one location and inserts into another location.
Copying makes a copy of the selected text or graphics and inserts it into another location.
The original text or graphics remain unchanged.
With our teach one learning file open we will move our first two sentences.
First we will select them.
Now we can select the edit menu and choose cut or we can press control plus x.
Our text is gone.
Now let's move the insertion point to the beginning of the second paragraph.
Next we can select the edit menu and choose paste or we can press control plus v.
Our text reappears.
Let's try the cut and paste procedure again.
We will select the first paragraph in the document.
Now we press control plus x to cut it.
Let's move the insertion point to the second paragraph and press control v for paste.
Our paragraph reappears.
Now let's use the copy command.
We select the first paragraph in the document.
Now we can select the edit menu and choose copy or we can press control plus c.
The copy command does not make our text disappear.
Let's move our insertion point to the second paragraph and press control v for paste.
We will try copying once more.
Let's select the entire document.
We can select the edit menu and choose select all or we can press control a.
We will press control c for copy.
Now we will move our insertion point to the end of the document
and press control v for paste.
Our entire document has now been copied.
We can also use the standard toolbar to cut, copy, and paste text or graphics.
We will first cut text with the standard toolbar.
Let's select the first paragraph of our document.
Now, we will click on the cut button, the icon with a pair of scissors on it.
We notice that our text is gone.
Let's move our insertion point to the second paragraph
and then click on the paste button, the icon containing a clipboard.
The text reappears.
Let's select the first paragraph of the document.
We will click on the copy button, the icon with two pages on it.
Now let's move our insertion point to its desired location
and click on the paste button.
Our text has been copied.
Now let's learn how to move text by dragging and dropping it,
which is the easiest way to move text a short distance.
We will first select a word.
Now we press the mouse button and notice that our pointer has a jagged square on the bottom
of it.
This is our drag and drop pointer.
Let's move our arrow to the end of the paragraph and then release the mouse button.
Make sure the pointer is directly below the space where the text is to be located.
Let's move another word using drag and drop.
We will select a word.
Now let's drag to the end of VIA graphics.
We can also move entire paragraphs or sentences using drag and drop.
We will select the last sentence.
Now let's point on the sentence, hold down the mouse button and drag.
Let's close this document and not save any changes.
With Word we find and replace text.
For example, we could find the word teach and replace it with train.
Finding and replacing text can be complex.
For this video we will keep this procedure simple.
We will reopen our Teach 1 learning file.
Let's now use the find command.
We can select the edit menu and choose find or we could press control F. We notice that
a find dialog box appears.
In the find what box we will type incorporated and then press enter or click on find next.
We notice that the word incorporated is now highlighted.
Let's use the find command once more.
In the find what box we will type knowledge and then press enter.
Knowledge is now highlighted.
Let's close this dialog box by pressing the escape key.
We will now use the replace command.
We can select the edit menu and choose replace or we can press control plus H. A replace
dialog box appears.
In the find what box we will type arena and press enter.
Now in the replace with box we will type business and click on replace.
We press escape and scroll up.
We notice arena has been changed to business.
Let's use the replace command once more.
We press control plus H. In the find what box we will type energies and press enter.
Now in the replace with box we will type energy and click on replace.
Energies has been replaced.
We will click on okay and then press escape to close the dialog box.
Let's review what we covered in this chapter.
First we learned how to cut and paste text.
Next we learned how to copy text.
We also learned how to use the find and replace commands.
We can check our spelling with word or we can use the thesaurus.
For this example we have created a file with many misspelled words.
Let's open our teach to learning file.
First let's change the font size to 16.
Notice that our document has many words underlined in red.
These represent misspelled words.
Although we can see the misspelled words, let's use the spell check feature.
Place the insertion point at the beginning.
We can select the tools menu and choose spelling or we can press F7.
A spelling dialog box appears with a list of control buttons.
The ignore button leaves the word unchanged.
The ignore all button leaves the work unchanged in all documents until word is restarted.
The change button replaces the misspelled word.
The change all button replaces all occurrences of the word.
We notice that VIA graphics is not in our dictionary but the word is spelled correctly.
We will click on ignore all.
We now notice our misspelled word.
In these suggestions and change to boxes we notice incorporated.
This is the correct spelling and we will click on change.
The word now is spelled correctly in our document.
We notice another misspelled word.
In the change to box we notice the.
We will click on change.
Let's try once more.
We notice that original is misspelled.
We will keep the suggestion and click on change.
Let's press escape to close the dialog box.
We can also use the toolbar to check spelling.
Let's click on the spelling button the sixth icon from the left in the standard toolbar.
Our spelling dialog box reappears.
We won't change any more words therefore we will press escape.
There are other misspelled words in this document.
You may want to practice using the spelling command at another time.
Let's now learn how to use the thesaurus.
We select experience located near the end of the paragraph.
Now we can select the tools menu and choose thesaurus or we can press shift plus F7.
We notice that the thesaurus dialog box appears.
To the left we have a meaning box.
To the right we have another box with additional words.
Let's click on knowledge in the meanings box.
Even more words appear in the box to the right.
We select wisdom and then click on replace.
Now experience has been changed to wisdom.
Let's now select training and press shift F7.
In the meanings box we will click on credentials.
We now click on education in the right box but we need this to be a verb.
We type educating and then click on replace.
The word changes.
Let's now learn about the grammar command which checks a document for possible grammar
and writing style errors and displays suggestions for corrections.
With teach to we will move our insertion point to the beginning of the paragraph.
Now select the tools menu and choose grammar.
A grammar dialog box appears containing a sentence and suggestion.
We click on explain and a grammar explanation dialog box appears.
Let's close this box by clicking on the upper right box.
We close the grammar dialog box.
Let's now view statistics about our current document.
Word can count the number of pages, words, characters, paragraphs and lines in a document.
We select the tools menu and choose word count.
In the dialog box we notice various statistics about our document.
We will click on the close button.
Let's now exit out of word and not save any changes.
Let's review what we covered in this chapter.
We learned how to check our spelling and use a thesaurus.
We also learned how to check our grammar.
Finally, we learned how to view statistics about our document.
That review concludes this introduction to Word for Windows 95 version 7.
We've covered a lot of information in this tutorial.
If you feel the need to review, simply rewind the tape and review that section again until
you are comfortable with the material.
If you want to learn more about Word for Windows 95, please refer to the other videos in our
series.
We at VIAGRAPHICS would like to thank you for choosing our company for your computer
training needs.
Remember, if you plan to learn Word for Windows 95 or any other software, there is no better
way than through video training with VIAGRAPHICS.
VIAGRAPHICS.
Thank you.