Ladies and gentlemen, I had a request. I'm going to do Kansas City. Music to me is the essence of creativity, inspiration. Music is another side of my personality. My name is Mark Johnson. I'm a trial attorney in Kansas City, Kansas with the firm Shamburg Johnson, Bergman & Morris. We primarily handle civil litigation. There are nine lawyers in the office. I believe that I'm much more creative in law than I am with music. And that's where I invest my time, trying to put together what's necessary to convince a jury that my client's case is legitimate. We use computers here in the office not to make us different lawyers, but to make us better lawyers, and for us the Macintosh allows us to do that. Once we brought in the Macintosh computers, the output overnight came to be much more effective both in court and in our correspondence with clients or our dealings with other attorneys. We have to do battle with firms that have 200, 300, 400 lawyers. So we use the Macintosh here because we have to have the level of preparation it gives us. Dave Morris is one of the brightest intellects of the trial attorneys that I know, and I'm sure proud to be his partner. There are many factors that go into winning a case, and of course winning can be achieving a good settlement as well as winning in the courtroom before a jury. The Macintosh unquestionably helped me settle the case that I just settled, which was a very, very substantial matter. And I'm sitting there with five or six defense attorneys, and I'm alone, and I'm taking these depositions. I have the complete case file with me on the power book, and what that enables me to do is at any point in time that I need to look up a pleading, that I need access to medical records, to prior deposition testimony, I'm able to get to that information quickly. My secretary was able to take FileMaker Pro and put together a master case database that lets us look up every piece of basic information on a case ever going into the file room. And I rather suspect it lowers her resentment of me because I'm not asking her continually to go look up a phone number or a name or an address or who is the judge's clerk. Okay, the Markman case is going to be coming to trial Monday, and I think we have the whole trial team here. In litigation, there's always one side that prevails, but hopefully there's a compromise that gets reached before you ever get to the courtroom. And what I decided to do was to create a document that would by itself be convincing and persuasive and most importantly would look different than every other legal document that crosses an attorney's desk. We call the document a settlement brochure. There are banks of illustrations available to us on diskette that we simply put in the Macintosh. Now here's a case that was never filed, no depositions were taken, no interrogatories were issued. We put together this document and put a demand at the end of the document that said, we will settle this case for $2.6 million. Not only did the other side call us up after they got this document, they flew an attorney in with a check. I remember a case involving a train wreck. We used the Macintosh to present the visual elements to the jury. By putting together a simple animation sequence, the jury could clearly see how the driver's view was obstructed by those trees. It was so much more effective than somebody telling about it. I think the most important quality that a trial lawyer, in my judgment, should have with a jury to be effective is the jury has to trust and believe you. You have to be seen as the most credible person in the courtroom. Part of being viewed as credible is to be able to present facts in understandable fashion. That's what makes the Macintosh system so exciting to me. This is Mark Johnson. We have been using a program called Ready for Trial in this office, and what it has done has literally revolutionized how I prepare for cases. This software allows you to take every word that every witness has said in a deposition and get access to it, categorize it, to fit your preparation for that witness or for that case. The program makes us much better prepared lawyers, and any lawyer who uses it, I promise, will be a better prepared trial lawyer. Mr. Johnson, cross-examination. To me, winning in the courtroom is so much more than a personal triumph. It's the ultimate opportunity to deliver for somebody who's counting on you. You're not in a position today to tell us exactly where the outriggers were positioned, are you? Well, I believe they were fully extended. You're telling me today that the outriggers were fully extended away from the rear of the truck? Yes, I believe so. Mr. Baker, are you sure of that? Well, that's the way I remember it. Your Honor, can I have one moment, please? Having the power book there and having the deposition transcripts available to be searched right in real time in the courtroom can not only be effective, it can really be a true lifesaver if you have that witness who comes up with a surprising response and you've got one shot to take him or her on in front of the jury. Well, Mr. Baker, I'd like to refer you to page 106 of your deposition, line 13. Before you had the ability to use a Macintosh in the courtroom, it was literally impossible to pull a specific term out. Today, we find that almost every case presents an opportunity where we can get a significant advantage. Now, Mr. Baker, it would be impossible for you to even see where the outriggers were positioned, is that correct? Well, I guess it is. Your Honor, no further questions. Mr. Ruth, any redirect? The Macintosh provides a backbone of support for this law office and when we go into court, we know that we not only have people who are competent, but we have tools that those people can use and can use much more effectively than the opposition and that equates with winning and that's what it's all about. Hi, I'm Mark Johnson and welcome to Attorneys in Macintosh, Partners for Success. You've just seen a story on my firm, Schamberg, Johnson, Bergman & Morris in Kansas City. Well, you may have guessed, we're not in Kansas anymore. In fact, today, I'm speaking to you from the oldest continuously operating courthouse in the country, in Newburyport, Massachusetts. As lawyers, it's been our place in history to uphold justice and in this modern day and age, there are powerful new tools to help us be effective in our goals. Now, in this video, for the next 40 minutes or so, I'm going to be showing you some of the ways Macintosh computers can unchain you from old ways of doing things. All types of law firms across the country, not just litigators, find Macintosh to be a terrific partner. We'll be visiting two other law firms. The first, a large practice in Sacramento, where Macintosh boosts productivity and helps the lawyers there be more responsive to their clients. After that, it's on to Boston and a smaller general practice law firm. We'll see how Macintosh streamlines their communications and gives them a competitive edge over firms many times their size. Then we're going to return here to the courtroom for the demo portion, where I'm going to be giving you an overview of some of the many great software packages available for lawyers on Macintosh today. But now, let's take a trip to the largest law firm in Sacramento, where Macintosh computers help attorneys and their support staff manage every area of their practice. My name is Gary Leverage. I'm the president managing shareholder of McDonough, Holland and Allen. We're a law firm of about 82, 83 lawyers now. We're the largest firm in Sacramento. A law firm is a general business law firm with a number of specialties. We have a large litigation section, tax probate section, health care section, pretty much a full service law firm. I've been with the firm for about 20 years and managing shareholder for the last two years. I like being a lawyer. It's interesting, it's fun, it's challenging. It's a profession where you believe that you're providing added value to your clients. The firm has 225 Macintosh computers. Macintosh makes us able to be more responsive to our clients, not only because it makes people more efficient, more effective in terms of their work product, but we found that it's easier to train people to use the Macintoshes than it would be to some other system. Don Cole, one of our shareholders in the firm, heads up the estate planning or probate section. I think the challenges in being a attorney today are the challenges of balancing work life and home life and keeping those two in perspective. The Macintosh makes our job so much easier just because it's so easy to use and I really find that I use the Macintosh all day, every day. When I work at home during the week, I am in constant communication with the office. I use remote access. I can access all of my quick mail messages just as if I were at my desk and I can access all of the files on the file server and I can do all of that from home. Computers help with the ability to react to changes in client situations. We use spreadsheets in our practice to analyze and present asset information to clients. If we have a change in the asset information, such as a reappraisal of the house, we can change that appraisal on the spreadsheet and the Macintosh automatically recompute every number that depends on that asset value. One of the things we found is really most useful to the client is for us to do a diagram of their estate plan on our Macintosh computer. It is natural that people relate better to a picture than they would to legal terms that are not familiar to them. Program processing is a big part of our practice. This is a trust transfer deed. It's an example of one of the many types of deed forms and other types of forms that we've developed for use in our estate planning and probate practice. Before we had the Macintosh, we were having to order a lot of these types of forms. Now we're able to create them ourselves, to tailor them to our specific needs, and we receive very positive feedback from the courts and from clients on the way they look and just the quality image that it projects. Harry Hole and Norman McDaniels are a lawyer and a paralegal that work in our litigation section. They've developed a style of practice using the Macintosh, which has enabled them to manage this incredibly complicated case much more efficiently than we ever could have done before. I was retained to represent two people who had just become parties in some major civil litigation that arose in the San Francisco Bay area. By the time we got into the litigation, it had been going on already for approximately a year, and we were faced with depositions numbering approximately 600, with millions of pages of documents that had already been produced. There were other firms that I had heard involved in the matter that had as many as six paralegals handling the paperwork, and in our particular case I was the only paralegal, me and my Mac. And I think we pretty well kept on top of it. I know that when Harry would bring out his calendaring system at depositions, people go, oh, I didn't know that was scheduled for that date. Can I see that? You could ask him if they could see our particular docket. Yeah, actually, that's true. Macintosh has helped serve the clients better. There's no question in my mind about that. I'm more productive, Nora's more productive. If the firm had to hire six paralegals to do the work that I did by myself, then you're definitely talking a lot more money per hour to the client. There still is that added intangible of putting it easily, quickly, efficiently in a form that is going to have an impact on the reader, whether it's a judge, another lawyer, whatever it might be, that is going to carry the message that much more effectively. Practicing law can be difficult. It's hard work. And so if you can find a tool that makes it easier, makes it more fun, then you're going to use that tool. And that's how the Macintosh has been for me personally. It's something that makes it easier to practice law. I can make a better product with it, be more responsive to the clients, and the last analysis that makes me a better lawyer. I'd have to agree with Gary on that. Now we've just got time for one more quick trip, this time to Boston, where lawyers Norm, Sue, and David will tell you how Macintosh helps them organize their work and stay fast on their feet. The Golden Goose is a microcosm of what I enjoy about Boston. So we're going to get going, we're going to stand around and talk about it. There's a group that meets there every morning, six o'clock, to run. I'm a country boy, and when I moved to Boston it was the first time I'd ever lived in the city. Immediately it became a convert. It's a very special place. I'm Norman Smith. I have a firm in Boston that's called Perkins Smith and Cohen. We're about 30 attorneys, and we have a general practice. We do a lot of intellectual property work. We represent biotech companies and professors and scientists who work in that area. This firm is competing with firms many times its size. What gives us an edge is quick and accurate response, and the Macintosh, and particularly the network, is very effective in helping us achieve that. David Weinstein is a lawyer that works in the business area of the firm. A number of the attorneys in this office were aware that I had instituted a network of Macintoshes in my previous office, and so when I came over they were receptive to my introducing a similar network of Macintoshes here. We put this whole network up in less than a day, and everyone was working using the network, using electronic mail, using all the power of the Macintosh. We decided to use the Quadra 700 as our server because it's very fast and it has built in Ethernet. Ethernet on the Macintosh provides high speed performance. I was originally a DOS user. I spent days, if not weeks, studying the manual. I had the commands down, and when I heard the firm was thinking about using the Macintosh I was devastated. I think that that whole education was going to go out the window. When I learned that I could operate the Macintosh simply by pulling down the menus, I was shocked. I'd heard that Macintoshes were easy to use, but I'd never realized they were that easy to use. Sue Stanger is an outstanding lawyer, and her focus has been commercial litigation. Macintosh makes it very simple for me to work on several projects at once. While I prefer to concentrate on one thing, the nature of the job doesn't allow that. You can have several documents open on the Mac at one time, and it's so simple to just flip between them. Once you've learned the first program, the other ones are very easy to catch on to. One of the problems with practicing law today is the speed at which the practice moves. A client sends you a document and expects an immediate response. In the old days, someone had to type it in. Now when a document comes in, we take it and we scan it into our Macintosh. The OCR puts the document into word processing software, and we can modify the document, send it back out over the fact machine in a matter of minutes. One of the real advances clients and lawyers love is a program called DocuCom, which allows you to compare two documents and electronically to detect every change in the document. You'd be surprised how often you find more changes than are admitted by both in counsel. In a 20-page document, it can save you an hour. Lawyers frequently use one document to create another. The Macintosh makes this a piece of cake. You can ask the machine to go through there and find John Smith's name and change it to Don Jones. Attorneys need trial exhibits, and we can make them ourselves very easily by using a spreadsheet program where you punch in the numbers, you hit the button, and boom, the Macintosh turns it into a pie chart. We then print it out and send it to a copy center, which can blow it up and mount it very inexpensively. The Macintosh saves, I would say, saves us so much time that we can take on more clients and we can do better work for those clients. Any other ideas? There's no question in my mind that the investment in a Macintosh is the best investment that anybody can make. I've seen so many computerization efforts go awry because people are not equipped to deal with the complexities of most computer systems. If you don't use it, it's not going to work, and you're not going to use it if it's not a computer that's attractive to use. I would recommend anybody who's considering mechanizing or computerizing their office or their business to take a very close look at Macintosh computers. I'll second that, Norm, and now for the demo portion of our video. We're going to spend about 20 minutes covering a wide variety of functions that include managing your practice, followed by sections on document processing, communication, and, of course, litigation support. Let's start with managing your practice. Managing vast amounts of information is a challenge to any law office. Here's where databases you create and customize yourself can help you and your staff instantly find the information you need. A database is nothing more than a collection of information organized in a way to make it easy to find what you need. In FileMaker Pro, our firm created this expert witness database, which allows me to quickly find expert witnesses for my cases. For example, I choose the economic category and then rehab vocational. By selecting the category and find, I'm presented with a name I need. You're the first of several in this category. Databases can help you handle the many deadlines attorneys face, from hearings and filings to court dockets. Using the same program I just showed you, FileMaker Pro, our firm created a master case database to track information on clients, opposing counsel, witnesses, and other critical information. To get detailed information, all I do is make a selection. For example, court info gives me everything I need from the judge assigned to my case to the name of the bailiff. And the discovery deadlines button takes you to the calendar for the case with every deadline clearly indicated. Databases help us be more efficient, but what good is efficiency if we can't track our time and get our bills out? Now, don't you just hate these little slips of paper? Let me show you an easier way to keep track of those all important billable hours. Timeslips 3 is a versatile time and billing program that can adapt to the many ways that you work. Let's look at how easy it is to set up a timeslip for yourself and have the computer keep track of the work done and the time spent doing it. When you start a new task, you simply create a new timeslip. From this list of users, you can select the name of the lawyer, then select an activity, and select the client from the client list, and then choose a matter. You can choose a billing rate or a fixed fee and whether it's a billable activity. Now, you can let the computer keep track of your time by just clicking the turn on button, which starts the clock. Timeslips 3 keeps track of your time while you're working, and when you're finished, you just turn it off. Timeslips automatically creates reports or generates invoices. Format it the way you want. It's easy to create detailed invoices or reports this way. No matter what your specialty as an attorney, you no doubt have deadlines to make, meetings to schedule, and projects to track. There's a simple and easy program to help you organize your professional life. Now up to date by Now Software. With Now up to date, you can create and view your calendar in any format, such as monthly, weekly, or daily by the hour. Custom calendars can be created relating to specific projects, cases, or individuals, as well as public calendars available to anyone in the office regarding booking of conference rooms, staff meetings, and the like. You can easily make changes and update your calendar at the office, or on the road. Now up to date is a totally customizable and easy to use piece of software, which will even serve to remind you of deadlines, telling you when time's up, and you can print out your calendars in any common day planner format. Other good scheduling software exists as well, including one I'll just mention, Meeting Maker by OnTechnology, which allows you to plan, propose, and schedule meetings, then receive confirmations without ever leaving your Macintosh. Many times a day, you need to quickly access information, like names, addresses, phone numbers, and dates. Macintosh allows you to get this information instantly, no matter what you're working on. Norm Smith is one of many lawyers who use a program called Quickdex. While still working on a document, Norm can pull up a name and phone number, and even have Quickdex dial the number for him. My personal use of the Macintosh expands daily. I keep all of my personal information, I keep my address list, I keep my to-do list, I keep my calendar, keep adding things, phone numbers, reservation times, flight numbers, it's available instantly any time. Having all of your personal data in one place allows you to be much more organized. There's one more tool to help you manage your practice that I'd like to talk to you about today. Law Office Manager by Avocat is designed especially for attorneys. This comprehensive package integrates many features needed for organizing a lawyer's work. Law Office Manager helps organize five sets of information. For clients, which is like a Rolodex and contains all relevant client data, you can even add voice notes, and matters, which is perhaps the most useful section. It contains all information relevant to your cases, like type of matter, statute dates, opposing counsel and witnesses, allowing you to instantly understand the status of a case. Then jobs, which tracks your work and deadlines, giving you a system-wide report on all deadlines relating to your cases. By choosing daily, for example, we see what's due today and for the next seven days. Documents provides a chronological list of all documents in a case. Choose any specific document, a letter to a client, for example, and a feature called hot links allows you to find the document, no matter where it is or what application it was created in. The last button is archives for all of your completed jobs. Now in addition to tracking volumes of information, Law Office Manager also has built-in word processing, including the ability to create forms, and the very helpful feature of conflict checking. So when a client's name is entered, it automatically checks for any conflicts. Finally, it won't let you go home if you have past due jobs. It's a little bit like having your mother in your office. Our next demonstration topic is document processing. Whether you're in a large firm or working alone, you know that dealing with paper and lots of it is a large part of every attorney's job. Macintosh can help save you time, as well as support staff costs, by making document processing so much easier. Outlining programs help attorneys to assemble ideas. Now here's Norm Smith with some words on how Macintosh facilitates creative thinking. I am a devotee of outlining software. This program is called More, which allows you to hide text so you can see the entire outline on a screen, and then expand it portion by portion to look at each sub-portion. Put your ideas down on a page and arrange them any way you want. It's a fantastic tool, one for creating documents, but also for organizing tasks. Once you've organized your thoughts, drafting a document on Macintosh is simple. Many excellent word processing programs are available, such as WordPerfect. Some of the features that make WordPerfect the standard for the legal profession include automatic line numbering, table of authorities, the ability to easily create columns, and you can drop in a graphic and the text wraps around automatically. Your Macintosh allows you to view WordPerfect documents created on other platforms, like DOS, even Unix or Vax. But on Macintosh, WordPerfect gives you the advantage of the simple, easy-to-use interface you find with every other Macintosh application. Whatever word processing software you use, the publish and subscribe feature of the Macintosh operating system gives you the ability to select a document as a master document, and then any changes you make in it are reflected on related documents. Here's David Weinstein with the word on how he uses this feature. Attorneys rely on standard sets of clauses which they would incorporate into documents, and what publish and subscribe enables us to do is to create files of standard clauses that should be used in a particular type of a transaction, and any document which incorporates those clauses would be updated to reflect changes that were made in the source document. Most lawyers keep a file of forms they refer to repeatedly. Creating your own set of forms with the informed manager program on Macintosh and having them in the computer saves time and money. Here's Dawn Cole with a typical example. This is one of the deed forms that we've developed for use in our practice using our forms maker program. We've developed many forms similar to this. The information has been filled in by a paralegal in the office, and I'm able to call it up on my screen to edit the information that's been filled in. In reviewing the information, I note that there's a misspelling of the client's name in this particular section, so I can change that information quickly and then send it on to my secretary for finalizing and printing. One of the bans of any lawyer's existence is keeping track of the revisions of documents such as lengthy contracts or agreements. Let's go back to Norm for a look at DocuComp on Macintosh, which makes comparing versions a snap. Frequently it's important to know every change that was made to a document, and there are two ways to do that. You can read through carefully both documents and compare every word, or you can load both documents in the DocuComp and let the computer compare the documents for you. If we bring up DocuComp, it'll ask us which documents we want to compare. For example, here we're comparing a newer and an older draft of the same document. We simply hit compare, and the machine is now comparing each word in the documents, and will come up with a split screen in which we'll be able to see the old document and the new document on the screen. Here you can see where every change has been underlined, and every place we've taken out a text has been crossed out. It'll also provide a summary in which every change is documented and inventoried, so you can look and see what the total number of changes are and where they're made. Pretty easy, right? Across the board, Macintosh improves your accuracy, cutting down on tedious work, freeing you and your support staff for more effective use of your time. Another extremely useful tool is Sonar Professional by Virginia Systems, which, as the name implies, allows you to find anything on your Macintosh very quickly. Sonar searches through thousands of documents looking for key words, combinations, or other choices and can search almost any text file, no matter what the original application. Sonar will also index documents and is easy to use. Macintosh allows you to revise any document on the computer, even if it comes to you on paper. With exciting products like Apple's One Scanner, you can take any document on paper, scan it in quickly, and with the help of OmniPage optical recognition software, you can easily save it in your favorite word processing program without ever having to type it in. Our next section deals with communication, sending and receiving documents, or sharing files with other Macintosh users, as well as communicating with users of other computers like PCs, Minis, or mainframes. One of the great advantages of Macintosh is the ease of networking, or connecting up more than one computer in an office, so you can easily share files and a printer, for example. Because this capability is built in, networking with Macintosh is as simple as plug-in and go. With the Macintosh operating system, file sharing means you can make personal files available to others on the network. For example, your secretary or paralegal can access your documents if you choose. If you need to send very large files quickly, high performance networking is available as well with software like EtherTalk and Novell NetWare for the Macintosh. Once you're networked, interoffice communication programs like QuickMail from CE Software reduces interruptions and further speeds along your work. Send your colleagues simple messages, or enclose a document for review, and get a response without ever leaving your desk. And when you have clients also on QuickMail, as our Boston firm does, you can get immediate response to your work, while retaining full confidentiality. Online reference services such as Lexus, Nexus, and Westlaw are easily accessible with Macintosh as well. Here, an attorney at McDonough, Holland, and Allen gets online with Westlaw. You can also reach sources like the National Library of Medicine using an application called Grateful Med, which allows you to search the medical literature for any articles under either topic or author. It saves gas and you never have to look for a parking space. Lawyers using Macintosh clearly have an advantage in terms of productivity, and we maintain that edge in another area as well. We can easily communicate with other lawyers and clients who are using those other PCs. Communication with the DOS world is never a problem on Macintosh. If somebody gives you a DOS disk, you simply insert it in your Macintosh, and with software like DOSMounter by Dana Communications, it's immediately up on your screen and usable, just like any other Macintosh file. Another application, SoftPC by Insignia, allows you to run virtually any DOS application on your Macintosh. So as you can see, there are really no barriers to communication with Macintosh. Our final topic today is litigation support, and when it comes to litigation support, nothing beats Ready for Trial, available only on Macintosh. Before we computerized, I prepared for trial by using a lot of this stuff and relying on my memory, which frankly hasn't always been perfect. So with Macintosh and Ready for Trial, I can now find any legal point instantly, no matter how complex the case. Every case can be broken down into subject categories. The key to Ready for Trial is that I can find out what any witness said on a given subject by a click of the mouse. After choosing Find Records, I choose Cause of Accident or Injury and tell the Macintosh to find examples. Everything comes up, including the actual testimony of the witnesses. Part of the information can be copied and pasted into an outlining program to prepare witness examinations or a brief in your word processing program. Words and phrases can take on extreme significance. Ready for Trial lets you type in any word or phrase. You can tailor your search to make it as narrow or as broad as you want. Here I want to see any time the word acetone appeared within 10 lines of the word flammable. A list of occurrences appears. To view the actual testimony and the exact page and line number where it appears, I simply click on it. Ready for Trial lets you organize your Trial Notebook according to subjects, keywords, witnesses or exhibits. Formatted reports are automatically generated and you are ready for trial. I'd like to leave you with one story and it's one I know you'll appreciate. Our firm recently handled a personal injury case which we prepared using a number of applications, including Ready for Trial. All of our trial exhibits were created on Macintosh as well as all of our pleadings and trial memoranda. A major issue in the case hinged on the construction of a piece of large equipment that had been completely destroyed in an explosion. Using Macintosh we created an animated model of that equipment that proved our point. We won the case on the strength of our argument and presentations. Our clients were awarded over $17 million and I know that Macintosh played a huge role in making that information convincing. Well, that wraps up our demonstration on Macintosh. As you've seen, Macintosh offers you a tremendous competitive advantage. It's easy to use, it organizes your work process, increases accuracy and improves service to your clients while helping you save time and money. Like me, you'll find yourself enjoying these benefits from day one and speaking from experience, I think you'll find Macintosh to be not only a terrific investment but the best partner you'll ever have. Thank you.